Startup Guide to Intercompany Transfers
13 May 2021
Need to move money between your companies? Here's our guide to avoid the common mistakes.
Why move money between entities?
More and more start-ups are structuring their legal entities using holding companies (parent companies, or top companies, however you choose to call it) to take investments. They then use a subsidiary company to actually operate in, often overseas.
There are plenty of good reasons for this such as accessing overseas investments, tax incentives and future planning to name a few. This process is known as a "flip" and if you're planning on expanding to the US, you may want to consider doing it through Delaware. We wrote a post about the Delaware flip if you want to see if it's right for you.
With this increasing in popularity, we've seen more and more startups embark on the process with no idea of how to transfer funds from one company to another, and waste time worrying about this instead of building their product and talking to users. Tax implications can be scary but shouldn’t take up your valuable time. The steps below can help if you're taking care of your first intercompany transfer.
Staying compliant when moving funds
First things first, I am referring to groups of companies where one company owns 100% of another. There may be multiple 100% subs but for simplicity's sake let’s assume one parent company and one subsidiary. The next assumption is that the parent company has raised funds from investors and is otherwise not used for anything else (like sales, employing staff, etc). All your staff, contracts, and expenses are in your subsidiary, at least for now.
In this situation, you have 2 options to enable you to send the venture capital investment you raised from investors from your parent company to your operational subsidiary. Remember that each company has its own circumstances to consider so treat this post as a starting point for your research.
Both of these can be done at the end of your financial year, so don’t panic if you have sent money sporadically without documenting it.
The parent company transfers money and records it in both accounts as a loan. Technically this should have interest on it to be at “arms-length” and failure to do so could cause issues with tax authorities. Add a market rate and a simple loan agreement and you are good to go.
Can be repaid, so if you plan to work in your home country now, and then eventually open an office in the United States in a year or so, you can send money back without worrying about the paperwork too much.
The interest rate will generate income in your parent company and if you have no plans to repay this, it might be added admin for no benefit.
The parent company sends the cash and records it as an investment. The subsidiary records the cash as capital (equity). Consider this an internal fundraise — the sub can then issue shares in itself in return (although it’s already 100% owned by the parent, so no changes in that). A simple board resolution and a notification to your local company register and you’re done.
One-off, no further actions needed and no ongoing interest.
Not reversible, so if you need the cash back in the parent company in the near future, you would then have to consider a separate mechanism to move funds back like dividends or a loan.
Services agreements and transfer pricing
The two options above are for when the parent company is simply an investment-taking shell. If you need to move funds between two companies that perform services for each other, then you need a services agreement, and you need to work out the correct transfer pricing.
Just recharging costs can leave you with a tax headache, so you essentially need a mark-up. This also includes cases where one of your companies is used for invoicing (as your customer or supplier might want to deal only with a US company). This is a wholly separate and complex area that I’ll cover in a different post.
If you are heading towards your year-end, and have made these types of transfers without any documents don’t worry. Speak to your accountant and they will be able to help you out. If you are going down the capital route it’s a simple form you can even complete yourself. Then, get back to building something people want!
How rebank can help you
As a Y Combinator company, we are no stranger to the famous Delaware Flip which is used to create a holding company in Delaware in order to raise money from US venture capital firms. We work through this process with new YC companies every year and find the same questions coming up.
This article is provided only for informational purposes. Rebank does not provide tax, accounting, or legal advice.